Data will be the driving force behind every business by 2025. Everyone, from a small start-up to a global powerhouse like Google, needs well-organized data to grow. If you have been asking yourself, “What is data entry?, at What Is a Data Entry Job? | What is Data Entry, and How is it Done?, and How can I start a career in it?”—you are in the right place.
We will explain everything in this guide, which was inspired by STV Computer Education, from fundamental definitions to current opportunities with high pay. Karo, do the hard work now to ensure your future instead of waiting.
How does data entry work? Complete Disintegration
“Data” and “entry” are two distinct terms that must be considered in order to comprehend data entry.
1. Data: What is it? for What Is a Data Entry Job? | What is Data Entry, and How is it Done?
- Any type of information is referred to as data. In a business context, it could be:
- Names, roll numbers, and grades for each student in a school are included.
- Salary, attendance, and contact information are all in employee records.
Sales and Inventory: What was bought, sold, and held in stock.
2. What is Entry?
Entry means the act of writing, recording, or storing that information in a specific location so it can be used later.
The process of recording raw data into a digital system (like a computer) or physical register is known as data entry. Raw data can come from lists, audio, or paper.
Offline versus online data entry methods Online
Entry of Data Offline
This is the traditional way of recording data. When you write down your monthly household expenses in a notebook or fill out a physical form, you are performing offline data entry. In an office setting, this might involve manually entering data into a local database that isn’t connected to the internet.
Entry of Data Online
This is where the real demand is in 2025. Data entry online involves directly entering it into cloud spreadsheets like Google Sheets, web-based applications, or company websites.
- Excel & Word: These are the most common tools. Excel lets you store a lot of data in rows and columns, so you can store a lot of it.
- Web Portals: Some companies provide an “Admin Panel” where you fill out forms to update their website’s content or inventory.
Top Skills You Need to Succeed
To become a data entry operator who earns a lot of money, you need to work on these essential skills:
- Typing Speed: Aim for at least 35-40 words per minute (WPM).
- Software Proficiency: Master Microsoft Excel (VLOOKUP, Pivot Tables) and MS Word.
- Accuracy: A small error in a salary figure can have a significant impact. Precision is key.
- Basic English: Understanding the context of the data you are entering helps reduce errors.
- Data Confidentiality: You will often handle sensitive information; keeping it secure is your top responsibility.
Jobs in data entry: salaries and links to careers for What Is a Data Entry Job? | What is data entry, and how is it done?
The salary for data entry roles varies depending on the industry and whether it is a government or private job.
| Job Role | Avg. Salary (per annum) | Top Hiring Companies | Career Page Link |
| Data Entry Operator (Govt) | ₹3.5L – ₹6L | SSC (CHSL), DTC | SSC Careers |
| Data Entry Clerk | ₹2.5L – ₹4L | DHL, FedEx, E-kart | DHL Careers |
| Medical Transcriptionist | ₹3L – ₹5L | Apollo, Max Healthcare | Apollo Careers |
| Freelance Data Entry | ₹2L – ₹8L (Project-based) | Upwork, Freelancer | Upwork |
| Catalog Lead | ₹4L – ₹7L | Amazon, Flipkart | Amazon Jobs |
How Can I Get Free Training in Data Entry?
Don’t worry if you don’t know how to use Excel or Word! You don’t need to spend thousands of rupees. You can enroll in a free course on Karoenroll in and get a government-recognized certificate.
Skill India Digital: Provides a variety of free IT and data entry courses.
STV Computer Education offers verified certificates for free computer courses. To get started, look for the “Admission Video” link in their YouTube descriptions.
NSDC (National Skill Development Corporation): Look for the “Domestic Data Entry Operator” course.
Frequently Asked Questions (FAQs)
Is a degree necessary to work in data entry?
Passing the 12th grade is required for most entry-level positions. However, a bachelor’s degree is preferred for specialized positions.
Can I do data entry work from home?
Yes, 2025 has seen a massive rise in remote data entry roles. Platforms like Upwork and Fiverr are great for finding “work from home” tasks.
Which software is best for data entry?
Microsoft Excel is the undisputed king of data entry software. Google Sheets is a close second for online collaboration.
How can I increase my typing speed?
Practice daily on websites like 10FastFingers or Typing.com. Only consistency can lead to advancement.
What is the difference between a data entry operator and a data analyst?
The data are entered by a data entry operator, and then they are interpreted by a data analyst to discover patterns and insights.
Are these positions immune to AI?
Despite the fact that AI can automate some tasks, data “cleanup” and human verification are still in high demand.
Do I need to pay for a data entry job?
Never. You will never be asked to pay “registration fees” or “security deposits” by legitimate businesses. If they ask for money, it is a scam.
Can I do data entry on a mobile phone?
Some simple tasks like form filling can be done on a smartphone, but for professional, high-paying roles, a laptop/PC is necessary.
How does “data cleaning” work?
It is a part of data entry where you remove duplicate entries, fix errors, and organize the data properly.
Where can I get a free certificate?
After completing a course, students can get free certificates from platforms like Skill India, Alison, and STV Computer Education.
